It is very important that requests for reimbursement be documented on an Expense Report. There are a number of reasons for this.
1. Addresses changes. There have been numerous instances were reimbursement checks were sent to a previous address and subsequently lost.
2. Newer members will not have addresses in the QuickBooks system, causing delays in getting the checks sent to the requestor.
3. Older members who have not asked for reimbursement for a long time will not have an address in the QuickBooks system.
4. Emailed copies of receipts can be very difficult to read and interpret, especially credit or debit card receipts or receipts from online purchases.
5. Signed expense forms are very good proof that the requestor asked for reimbursement.
6. Expense reports help the treasurer determine where the expense(s) should be posted.
To download a blank expense report which you can fill out by hand Click Here
To Download an excel spreadsheet which you can fill in and print Click Here